RCA Practice Questions - Become a Relativity Certified Administrator

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Welcome to your RCA Exam Practice Questions & Answers

What tool should you use to most efficiently move documents from one Relativity workspace to another?

Relativity Import/Export Console

Workspace Portal

Relativity Transfer application

Relativity Integration Points (RIP)

Which of the following statements accurately describe the use of placeholders in a production?

Placeholders can only be used to indicate the absence of text; they cannot be used for images.

Placeholders are exclusively used during the discovery phase to indicate documents that are pending review.

Placeholders can be included in a production as a substitute for removed information or to indicate forthcoming information.

The use of placeholders is limited to the pre-production phase and must be removed before the final production is completed.

True or False: In the Active Jobs view, jobs running in workspaces where you lack permissions will show "Item Secured" as placeholder text, hiding the actual job details.

True

False

What conditions should you set on a view to direct a reviewer to only his or her in-progress checked-out batches?

Required condition: Batch :: Status | is any of these | In Progress

Required condition: Manage Batches View: Batch Object :: Assigned To | Is logged in user. Optional condition: Batch :: Status | is any of these | In Progress

Required condition: Batch :: Assigned To | Is logged in user. Optional condition: Batch :: Status | is any of these | In Progress

Neither of the above.

Which of the following statements about job priorities in the queue is true?

Publishing jobs have a priority of 90, running after any Imaging/TIFF-on-the-fly jobs and before all other jobs.

Inventory, Discovery, and Mass Imaging/Imaging Set jobs all share a priority of 100, with resources allocated equally among them when they have the same priority.

Imaging/TIFF-on-the-fly jobs default to a priority of 1 and are always executed first in the queue.

Mass Imaging/Imaging Set jobs have a lower priority than Publishing jobs and therefore run after them in the queue.

True or False: You can change a field's type after you create the field.

How do you secure an individual layout?

Set permissions on the document object.

Apply item-level security to the layout from the Layouts tab.

Apply a security matrix to the workspace.

You cannot secure an individual layout; security is applied at the workspace level.

Which of the following statements accurately describes the process of canceling an imaging job?

Clicking “Cancel Imaging Job” immediately halts any imaging job in progress, disregarding the status of any processing jobs.

If processing jobs are selected when “Cancel Imaging Job” is clicked, they are also canceled along with the imaging job.

Upon selecting “Cancel Imaging Job,” any selected processing jobs are skipped, allowing them to continue, while the imaging job is prepared to be canceled.

When an imaging job is canceled, it signals the workers to immediately stop all work without finishing the current batch.

What is the purpose of the Threat Landscape Update (TLU) report?

A bi-weekly analysis of technological advancements and their security implications for the legal services industry.

A weekly report reviewing threat actors, malware, techniques, campaigns, and other relevant threat information impacting the legal services industry.

A quarterly summary of data breaches and privacy concerns specifically affecting law firms and legal service providers.

An annual review of legal regulations and compliance standards related to cybersecurity in the legal sector.

Which of the following statements accurately describe the relationship between permissions for Cluster Set and Multiple Choice fields that hold cluster data?

If a group has the None permission for the Cluster Set but has View/Edit/Add/Delete permissions for the Multiple Choice fields, they cannot see or visualize Analytics clusters in the cluster browser.

To restrict a group from viewing and visualizing Analytics clusters, it’s sufficient to set their permission to None on the Cluster Set object alone.

Even with None permission set on the Cluster Set object, if a group has View/Edit/Add/Delete permissions for the Multiple Choice fields, they will still be able to see and visualize Analytics clusters.

Visualizing Analytics clusters in the cluster browser requires View/Edit/Add/Delete permissions exclusively on the Cluster Set object, regardless of permissions on Multiple Choice fields.

To prevent a group from viewing and visualizing Analytics clusters, item-level security must be applied to the Multiple Choice fields holding cluster data.

What is the limit on the number of passwords you can add to the Password Bank?

200

There is no limit.

True or False: The Password Bank is required to process data.

Which of the following statements is true regarding folder permissions customization?

Customizing permissions for individual child folders automatically updates the permissions of the parent folder to match.

When you customize permissions for individual child folders, it has no impact on the parent folder’s permissions, but it can influence the behavior of the folder’s children if they are set to inherit permissions from their parent.

Customizing permissions on a parent folder is necessary to change the permissions of individual child folders.

All child folders must have the same permissions as their parent folder; individual customization is not supported.

What report can you use to identify any differences in the number of files discovered and the number of files published?

Inventory Details

Data Migration

Text Extraction

File Size Summary

What image types can be imported into Relativity? (Select all that apply.)

Multi-page PDFs

Single-page JPGs

Multi-page TIFs

Single-page, Group IV TIFs

What are the key features and requirements for managing Markup Sets in Relativity?

Markup Sets can only be used for applying watermarks to documents, not for text redactions.

To manage Markup Sets, including editing, deleting, or adding lists, or adjusting their security settings, users must have access to the Markup Sets tab.

Producing the document containing the redacted text is the only method to securely hide the text behind a redaction in Markup Sets.

If a user has only View rights to a Markup Set, they cannot access documents within that set in the Viewer.

Reviewers with only View rights to a Markup Set can see the text behind redactions when loading documents in the Viewer, indicating the text is not fully secured.

True or False: You can replace a document in the viewer using Simple File Upload.

True

False

It is possible to delete an imaging set if it's currently running.

Your client is experiencing an issue where searching for "No Way" yields numerous irrelevant results. It would be beneficial to examine what might be causing these false positive documents to appear in the search results. What should you investigate?

dtSearch encounters difficulty indexing two character words.

The phrase “no way” cannot be searched.

It is not an issue because several documents can potentially have “No Way”.

Compare against noise words in the dtSearch index and update accordingly since one or both are noise words.

Which of the following statements correctly explains the use of permissions for document tagging and field editing within a workspace?

Users must have Edit permissions on layouts and fields to tag documents with workspace coding values using layouts.

Coding users require Edit permissions for both documents and layouts to apply workspace coding values effectively.

The document Edit permission enables users to tag documents with workspace coding values using layouts without granting them rights to edit fields or layouts directly.

To change a field’s properties, such as adjusting a fixed length text field from 255 to 320 characters, users need Edit permissions on documents and layouts.

Editing field properties, like changing a text field’s character limit, requires Field edit permission and access to the Fields tab, not Edit permissions on documents or layouts.

Where can you access the Transcripts application in your workspace?

Document Tab

Workspace Details

Object View

Transcripts Layout

It's a wise practice to ensure that folders with the capability to overwrite inherited security are safeguarded. This allows you to add or remove groups without causing disruptions to the database.

Which statement correctly describes the Quick Create Sets feature?

The Quick Create Sets tab is designed solely for the creation of processing sets, without the ability to generate data sources or entities.

Formerly known as the Processing Assistant, the Quick Create Sets tab allows for the creation of multiple data sources, entities, and processing sets from a single object, based on a specific file structure.

Quick Create Sets can only be used to modify existing data structures within Relativity, not to create new ones.

The feature is a recent addition to Relativity, introduced specifically for managing document review workflows exclusively.

What is the correct process for adding a production restriction in Relativity to exclude privileged or other confidential documents from a production set?

Run the production set first, then create a saved search with the necessary criteria to exclude documents.

Edit the workspace details page before creating a saved search that returns documents to be excluded from the production set.

Create a saved search with criteria that returns documents you want excluded from the production set, then select your saved search in the Production Restrictions option when editing a workspace.

Select the Production Restrictions option on the workspace details page without creating a saved search, as the default value is .

Override the production restriction without creating a saved search or editing the workspace, as long as you have the Override Production Restrictions permission.

Documents can be processed and loaded without duplication.

What workspace permission exposes the 'Manage' link option on choice fields so that group members can add new choices to a field on a layout?

Manage Layouts | Fields | Add field choice by link

Object security | Fields | Add field choice by link

Manage Views | Fields | Add field choice by link

Manage Choices | Fields | Add field choice by link

What stage of the processing workflow makes documents available for review?

Inventory

Publish

Discovery

Report

True or False: When a group's permissions are copied, all individual object-level security permissions are also copied.

True

False

True or False: The Password Bank is a repository utilized for decrypting password-protected files during inventory, discovery, and native imaging processes.

True

False

Which statements accurately describe the function of the Branding Queue in relation to production jobs?

The Branding Queue exclusively shows jobs that are in the process of applying watermarks to documents.

Production jobs appear in the Branding Queue only when they are undergoing branding, such as redactions, headers, footers, or other modifications.

Once a production job’s branding is finalized, it is immediately removed from all queues and archived.

A production job will stay in the production queue until the branding process is fully completed.

The Branding Queue also manages the allocation of resources for document review and legal analysis.

When you mass move any documents, any item-level security applied to those documents is not retained.

Which of the following statements are true regarding the Install Event Handler in Relativity?

The Install Event Handler is specifically designed to manage user permissions within the Relativity environment.

Install Event Handler is an assembly that operates during the installation process to configure the Relativity environment for application support.

Access to the Object Type tab is essential for viewing, adding, or deleting Install Event Handlers in the Relativity environment.

Install Event Handlers are automated scripts that run daily to perform system maintenance and updates.

The functionality of Install Event Handlers includes both pre-installation and post-installation activities to ensure applications are properly integrated within Relativity.

Viewing the history of document changes within Relativity requires the use of Install Event Handlers.

Which of the following statements correctly describe the relationship between Search Index and Analytics Index permissions?

A user with view permissions for the Search Index but without permissions for the Analytics Index will be unable to access Index Search functionality in the item list and in the viewer.

If a user has full View/Edit/Add/Delete permissions for an Analytics Index but lacks permissions for the Search Index, they can still View/Edit/Add/Delete Analytics indexes.

Users need permissions for both Search Index and Analytics Index to access and modify Analytics indexes effectively.

Having view permissions to the Search Index allows a user access to Index Search functionality, even if they don’t have permissions for the Analytics Index.

A user with full permissions for the Analytics Index but no permissions for the Search Index will still be able to perform all actions on Analytics indexes.

Which of the following statements are true regarding the Repeated Content Filter in an Analytics index?

The Repeated Content Filter automatically enhances all text in documents to improve the Analytics index’s accuracy.

It identifies and suppresses text that matches predetermined configuration parameters, effectively removing it from the Analytics index.

Management of Repeated Content Filters, including viewing, editing, deleting, or adding, necessitates access to the Repeated Content Filters tab.

Users can edit the security settings of Repeated Content Filters directly from the main dashboard without needing specific tab access.

The purpose of the Repeated Content Filter is to streamline the Analytics index by excluding repetitive text based on configured parameters.

Which of the following statements accurately describe the functionality and permissions related to Search Indexes and Analytics Indexes?

Access to search features, like dtSearch, is available from the Documents tab and requires corresponding search index permissions.

Permissions for the Search Index and the Analytics Index must be synchronized to ensure consistent access and functionality.

A user with view permissions for the Search Index but not for the Analytics Index can still utilize Index Search functionalities in the item list and viewer.

Having full View/Edit/Add/Delete permissions for an Analytics Index without permissions for the Search Index allows a user to manage Analytics indexes without restriction.

Dictionary Access enables group members to utilize the dictionary function within a dtSearch index, enhancing search capabilities.

Managing search indexes, including editing, deleting, adding, or modifying their security settings, requires access to the Search Indexes tab.

What features does Relativity Lockbox offer to enhance transparency and trust within the security program?

It automatically grants Relativity support staff unlimited access to all workspaces for maintenance purposes.

Relativity Lockbox allows users to schedule periodic access for Relativity support staff to workspaces without direct permission each time.

Relativity Lockbox ensures that Relativity support staff can access your workspaces only when you grant them permission, allowing real-time access audits and the ability to revoke access if necessary.

The Lockbox Access section provides detailed analytics on the security threats mitigated through staff access to your workspaces.

Which statement accurately describes the function of an Event Handler in Relativity?

An Event Handler is a tool used exclusively for managing and scheduling events within the Relativity workspace, such as meetings and deadlines.

It is the designation for a user role within Relativity responsible for overseeing document review sessions and ensuring adherence to review protocols.

The Event Handler refers to the name of the assembly that assists in completing document review and various other functions by applying custom business logic to user actions.

Event Handlers are pre-defined search queries that help users quickly find documents that meet specific review criteria.

Who has the ability to modify processing jobs on the Processing and Imaging Queue tab in the system?

Any user with instance level permissions can modify processing jobs on the Processing and Imaging Queue tab without restrictions.

Only System Administrators have the authority to modify processing jobs on the Processing and Imaging Queue tab. Other users with instance level permissions can view the tab but will encounter an error if they attempt to make modifications.

Users with special permissions granted by System Administrators can modify, delete, and add processing jobs on the Processing and Imaging Queue tab.

All users can see the Processing and Imaging Queue tab and can modify processing jobs after completing a mandatory training session.

About The Author

Rami Jaloudi

Rami Jaloudi has been a dynamic force in Systems Engineering since 2008, specializing in eDiscovery, Data Mining, and Development, with a strong emphasis on innovation and programming. His approach to technology focuses on crafting cutting-edge solutions that transform complex data challenges into actionable insights, thereby enhancing operations and decision-making processes. Jaloudi’s expertise spans across various programming languages and frameworks, enabling him to lead scalable and innovative projects.

His contributions go beyond mere technical excellence; Jaloudi is instrumental in pioneering advancements that redefine how technology can serve businesses and society. He has earned accolades not just for his defensive strategies against cyber threats but more so for his forward-thinking in optimizing network efficiency and functionality. Through his blog, https://docengines.com, Jaloudi shares his wealth of knowledge, offering insights, tutorials, and the latest trends that encourage the tech community to embrace and contribute to the digital era with confidence.

Jaloudi is dedicated to demystifying technology, making it more accessible, and promoting a culture of continuous learning and innovation. His work exemplifies his commitment to pushing the boundaries of what’s possible in technology, thereby inspiring the next generation of technologists to pursue innovation with zeal. In doing so, Jaloudi stands out in propelling the tech industry forward, underscoring his role not just as an engineer, but as a visionary leader in the digital age.

“In the digital realm, true progress is measured not by what we hoard, but by what we share. Be selfless in your digital pursuit of happiness”.

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